Terms of Service

These Terms of Service govern your use of astermindsjp.com and the Asterminds organizational-knowledge analytics platform (collectively, the "Service") operated by Asterminds K.K. ("the Company," "we," "us," or "our"). By using the Service you accept these Terms. Nothing in these Terms limits your statutory rights under the laws of your country of residence.

Enterprise customers entering into a separate written contract with the Company are additionally subject to the terms of that contract, which governs to the extent of any conflict with these Terms.

1. Agreement

These Terms constitute a legally binding agreement between you and Asterminds K.K. (2-11-1 Shibuya, Shibuya-ku, 18F, Tokyo 150-0002, Japan). By accessing or using the Service, including applying for early access or requesting a product demonstration through astermindsjp.com, you confirm that you have read, understood, and agree to these Terms.

2. Description of the Service

Asterminds provides organizational-knowledge analytics software designed for HR and operations teams at large Japanese enterprises. The Service ingests data from enterprise systems connected by the client (such as HR information systems, project management platforms, collaboration tools, and document repositories), builds organizational knowledge graphs, and surfaces expert-finder results, organizational topology maps, and HR analytics outputs. Access to the full platform requires an enterprise contract or an approved pilot enrollment.

The Company operates the Service at the angel funding stage. The Service is under active development; features and availability may change. The Company will communicate material changes to active enterprise clients with reasonable advance notice.

3. Use of the Service

• You must be of legal age in your jurisdiction or have parental consent, and must have authority to bind the organization on whose behalf you use the Service.
• You agree not to use the Service unlawfully, to interfere with its operation, or to attempt unauthorized access to any part of the platform or underlying infrastructure.
• You may not reverse-engineer, decompile, scrape, or copy the Service or its outputs except as expressly permitted by these Terms or mandatory law.
• You are responsible for maintaining the confidentiality of any access credentials the Company provides to you, and for all activity under those credentials.
• Enterprise clients are responsible for ensuring that their use of the Service, including the data they connect, complies with applicable employment law, works council or labor union agreements, and APPI obligations toward their own employees.

4. Intellectual Property

The Service and its underlying technology, including the knowledge-graph engine, expert-finder algorithms, and all associated software, are owned by the Company or its licensors and are protected by Japanese and international intellectual-property law. We grant you a limited, non-exclusive, non-transferable license to use the Service for its intended purpose during the term of your contract or approved pilot enrollment.

You retain ownership of all data you submit to the Service. You grant the Company a limited license to use, store, process, and generate outputs from that data solely for the purpose of providing the Service to you. The Company does not claim ownership over your organizational data or any outputs generated from it.

5. User Content and Enterprise Data

You are responsible for any content and data you submit or connect to the Service. You represent that you have the necessary rights and permissions to submit such data and to authorize the Company to process it for the purposes of the Service.

The Company will handle personal information contained in enterprise data in accordance with its Privacy Policy and any applicable data processing agreement. Enterprise clients are encouraged to review the data processing terms in their enterprise contract before connecting employee data to the Service.

6. Disclaimers

The Service is provided on an "as is" and "as available" basis. The Company disclaim all warranties, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement, to the maximum extent permitted by applicable law. The Service is a tool that surfaces organizational patterns; all decisions regarding personnel, project staffing, or talent management remain the sole responsibility of the enterprise client. Mandatory consumer warranties applicable in your country of residence are not affected.

7. Limitation of Liability

To the maximum extent permitted by applicable law, the Company's total liability for any claim arising from or related to the Service will not exceed the amount you paid to the Company in the three months preceding the claim, or JPY 10,000 if no payment has been made, whichever is greater. The Company will not be liable for any indirect, incidental, consequential, or punitive damages, except for liability that cannot be limited under mandatory law.

8. Indemnification

You agree to indemnify and hold harmless the Company from any claims, losses, or expenses (including reasonable legal fees) arising from your use of the Service, your breach of these Terms, your violation of any third-party right, or your failure to comply with applicable employment or data-protection law in connection with data you submit.

9. Termination

The Company may suspend or terminate access to the Service if you breach these Terms or your enterprise contract, or if required by applicable law. Upon termination, the Company will handle your data in accordance with the data retention provisions in the Privacy Policy and any applicable enterprise contract. Sections 4, 6, 7, 8, 10, and 11 survive termination.

10. Governing Law and Jurisdiction

These Terms are governed by the laws of Japan.

Any dispute arising from or relating to these Terms or the Service is subject to the non-exclusive jurisdiction of the competent courts in Tokyo, Japan, without prejudice to mandatory consumer-protection rights applicable in your country of residence. For enterprise clients, dispute resolution procedures agreed in an enterprise contract govern to the extent of any conflict with this section.

11. Changes and Contact

The Company may update these Terms from time to time. Material changes will be posted at this page with a new "Last updated" date. Continued use of the Service after such a posting constitutes acceptance of the revised Terms. For active enterprise clients, material changes to terms that affect your contract will be communicated directly.

Asterminds K.K.
2-11-1 Shibuya, Shibuya-ku, 18F
Tokyo 150-0002, Japan
Email: [email protected]
Phone: +81 3 6809 1240